Backup your email, contacts and calendar

Email – Your Vital Information

Email is probably one of the most important and popular uses for a personal computer in the modern business and at home.

Without email and the Internet most people wouldn’t have a use for their computer.

Yet with this in mind, very few people actually do anything to safe guard their personal information. Not from malicious attacks or hackers, but from disasters.
Imagine if you lost all of the emails you have right now on your computer and had no way to get them back. Could you and your business survive?

It’s even worse.

You don’t just lose the content of an email you’ll also lose the email address that went with it. Unless you have an amazing memory and can remember all of those email addresses, you now have to invest hundreds of hours trying to find the email addresses you’ve just lost.

That’s not all - worse still, most people also use their email software as a contact manager and diary.

Keeping details of all of their business and personal contacts alongside their emails. Most email software also has a calendar function, where all of your important events and meetings are scheduled.

Seriously, pause for just a few seconds and think “what if I lost of all that information – right now!” – are you getting the message yet ?

Backup

Backing up your data is so stupendously important that it can’t be expressed in this article enough.

Everyone thinks that it’ll never happen to them it’s only other peoples computers that fail. It isn’t!

Web based email

Web based email is really cool. You can access it from anywhere; your desk, your bedroom, your laptop, your clients office, your friends house. Excellent.
But ask yourself this “where is all of my important data, and what happens if I lose it”

This may not be your fault. The service you are using may lose the data for you. Only then will you be reading the small print in their terms and conditions that say that they are in no way liable for this.

Copy to a local computer

Copying your emails, contacts and calendar to a local computer makes a local copy of anything remote.

Excellent stage 1 is now complete.

All you have to do now is make sure that you copy these local emails, contacts and calendar to a safe and secure backup.

Backing up is easy

Backup is so easy. All you have to do is make a copy of something. Copy it to a USB stick, a CD or DVD an external hard drive – just copy it somewhere else and keep it safe.

You can even just copy it to another computer – just make sure that wherever the backup is kept it’s safe and away from the original computer.

Don’t make a backup and leave it in the draw next to the computer When the office burns down or gets burgled, you’ll lose the computer, your data and the backup as well, so you are no better off.

Make the backup and store it remotely. Take your work backup home if you are allowed and take your home backup to work. It’s really so simple, yet so many people still don’t do it.

Do yourself a favour, start backing up your vital emails, contacts and calendar for peace of mind. One day your thank yourself that you did.